Retain Helps Penn Athletics Streamline Weekly Academic Check-Ins with Automated Forms

Success Story / Tips

Retain Helps Penn Athletics Streamline Weekly Academic Check-Ins with Automated Forms

If it is one thing we’ve learned throughout this pandemic, it is that communication with student-athletes is critical for their academic success, as well as their mental health and overall wellbeing. With the launch of Retain Technologies newest feature of the Forms Manager, the University of Pennsylvania Pottruck Center for Student-Athlete Success has been able to perform a weekly academic check-in with their student-athletes in more efficient manner.

The Forms Manager is unique in a way that you can utilize it to gather any desired information you need from your students. Advisors are able to customize the form with specific questions, as well as send the form out to their students on their own scheduled desired time. Freeing up their own inboxes has helped house all their data on their student-athletes within Retain. Advisors can now run reports easily each week and download them to share with coaches or other support staff on campus.

Penn has been utilizing the forms manager feature within Retain to send our weekly check-ins to our freshman student-athletes and it has been a highlight for us this semester. Last fall, I was sending over 60 individual emails a week to request information from our students and filing that information into a document. Now, by utilizing the Forms Manager, the information is sent automatically to the teams or individuals I select and not only stored in Retain, but also easily downloaded into a spread sheet with everything I need. Not only is this now a favorite feature in our office, but also a new favorite with our coaches as well!

Karlie (Crispin) Jewitt, Assistant Director, The Pottruck Center for Student-Athlete Success

Once forms are completed by students, staff can easily view the submission history and extract the information in to PDF or Excel documents.

If you’d like to hear more about how Retain can assist in your department goals, please reach out to us at support@retain.io!